The pandemic, despite desire of many board members to resume in-person meetings has forced us to to hold meetings online. This hybrid model is not going away and boards have to find a way of running effective meetings that can accommodate both in-person as well as remote attendees.
To ensure that meetings remain productive to ensure that meetings are productive, the chair of the board has to adhere to the agenda and give clear direction. Digital tools can help accelerate the process of meeting by permitting attendees to work through tasks more quickly. It’s also crucial that remote and in-person attendees receive the same materials prior to the meeting. This includes slides and documents used during the meeting as well as notes and other information distributed in advance.
Prioritizing engagement will ensure that everyone is on the same page in hybrid meetings. To accomplish this, you must make sure that the virtual platform is functioning properly and all of the necessary links have been accessed and downloaded prior to the start of the meeting. You can identify and fix any issues earlier by having a designated person from your staff join the meeting.
Similar to muting the microphone when you’re not speaking will cut out echoes as well as background noise and allow everyone to concentrate on the discussion at hand. It’s recommended to close other tabs and pause any videos or music before beginning the meeting. Finally, using a board management program that includes accessibility features can make your meeting more accessible to those with hearing, vision and speech disabilities.
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